Stop typing supplier bills into Xero on a Sunday night.
Supplier invoices land in your inbox as PDFs and photos, and someone has to read each one and type it into QuickBooks or Xero — line by line, coded for tax. NexFlow does that bit for you. Bills get read the moment they arrive, matched to the right supplier, coded correctly and posted straight into your accounting software, ready to approve and pay.
Supplier invoices in. Sunday night back.
NexFlow reads your bills the moment they arrive, matches them to the right supplier, codes the tax, and posts a clean bill ready to approve — in Xero, QuickBooks, or MYOB.
- Reads PDFs, scans and phone photos
- Matches suppliers and codes tax categories
- Creates bills ready for approval in Xero, QuickBooks, or MYOB
- Keeps a clean audit trail for every bill
Supplier invoices in. Sunday night back.
If any of this rings a bell, you're not alone.
The invoices just pile up. I do them on the weekend when I should be with the kids.
I'm spending 5–10 hours a month on bookkeeping I'm rubbish at.
I make mistakes because I'm doing it all by hand at 9pm.
Here's what happens behind the scenes.
No screenshots, no slideshow — press play and watch a real example run through, step by step.
What it looks like for a business like yours.
Got her Sunday nights back from a shoebox of supplier invoices.
Mariam's cafe was drowning in supplier invoices — dairy, coffee, produce, packaging — all typed into Xero by hand every weekend. We set up automatic invoice reading that pulls each bill from her inbox, codes the GST, and posts it to Xero matched to the supplier. Her bookkeeper now just reviews and approves instead of typing.
Attributed result. Sourced, not a composite.
Clean PDFs: 98–99% field accuracy; AP hours 33 → 7 per month in that table.
The invoice automation Field Note reports 98–99% practical field-level accuracy on clean supplier PDFs (with validation and exceptions), and a before/after table of monthly finance hours on AP: 33 hrs → 7 hrs. Those figures are from that article, not a new client logo. Read the Field Note.
Simple to get going. We do the heavy lifting.
No tech headaches on your end. We learn how you work, set it up, test it beside you, and hand you something that just runs.
We watch your bills inbox
Forward your supplier invoices (or we connect to your inbox) — PDFs, scans and phone photos all welcome.
AI reads each bill
It pulls out the supplier, amounts, dates, line items and tax — even from messy layouts.
It codes and matches it
Matched to the right supplier and expense category, with sales tax or GST coded correctly (including BAS where you file in Australia).
Posted to QuickBooks or Xero
The bill lands in your accounting software ready to approve and pay — you stay in control of the money.
Everything you get, in plain English.
- Reads PDFs, scanned bills and phone photos
- Pulls supplier, dates, totals and every line item
- Codes sales tax or GST correctly
- Matches each bill to the right supplier & category
- Posts straight into Xero or MYOB
- Optional auto-approve for small, trusted suppliers
- Handles the messy ones — handwriting, odd layouts
- Full audit trail of every bill processed
Straight-up pricing. No surprises.
Every job starts with a quick 15-minute call so we both know it's a fit. If it's not right for you, we'll tell you.
A complete invoice-to-Xero setup, built and tested against your real bills in about two weeks. We tune it on your suppliers so it's accurate from day one.
- Invoice reading tuned to your suppliers
- Sales tax or GST coding (BAS where you file in Australia)
- Posts to QuickBooks or Xero
- Audit trail on every bill
- You own the setup — no lock-in
Not sure if it's worth it?
That's what the first call is for. We'll look at your situation, tell you honestly whether it'll pay off, and give you a fixed quote — no pressure, no jargon, no obligation.
See full pricingQuestions people ask us.
Doesn't Xero already do this with Hubdoc?
Xero bundles Hubdoc, which captures a copy of the bill — but it often still needs a human to check coding, GST and line items, and it doesn't handle every layout well. We set up reading that's tuned to your actual suppliers, codes GST for your BAS, and posts a clean bill ready to approve, so there's far less to fix by hand.
How do I automate invoice data entry into QuickBooks or Xero?
Forward your supplier invoices to one inbox (or we connect to it). The moment a bill arrives, AI reads it, codes the GST and expense category, matches the supplier, and creates the bill in QuickBooks or Xero ready for approval. You review and pay — the typing is gone.
Will it code GST correctly for my BAS?
Yes — getting GST and expense coding right is the whole point. We set it up around your chart of accounts and your common suppliers so bills are coded consistently, which makes BAS time far less painful. You always keep approval before anything's paid.
Can it do MYOB instead of Xero?
Yes. We post into MYOB (including via In Tray) as well as Xero. If your suppliers send bills in a tricky format, we handle that mapping for you.
One less thing to worry about. Every single day.
Have a quick, no-pressure chat with us. We'll show you exactly how it'd work for your business and what it'd cost — in plain English.