Whoever calls back first wins the job. Let's make it you.
Most leads don't go cold because they weren't interested — they go cold because life got busy and nobody followed up in time. NexFlow connects your enquiries, your customer list and your messages so every new lead gets a reply in seconds and a friendly follow-up until they book. You stay on the work; nothing slips through the cracks.
If any of this rings a bell, you're not alone.
Leads go cold because I forget to chase them up. I'm great at the work, I'm just hopeless at following up.
I get the enquiry, then life happens, and three days later it's too late.
Half my enquiries never even get a reply — not on purpose, I just run out of time.
Here's what happens behind the scenes.
No screenshots, no slideshow — press play and watch a real example run through, step by step.
What it looks like for a business like yours.
Was replying to portal enquiries hours late. Now it's seconds.
Renee's office was hand-keying realestate.com.au enquiries into their system and replying whenever someone got a spare minute — often hours later, by which point the buyer had moved on. We automated instant replies, follow-up sequences and booking. Buyers now hear back in seconds, and the team only steps in when someone's ready to talk.
Simple to get going. We do the heavy lifting.
No tech headaches on your end. We learn how you work, set it up, test it beside you, and hand you something that just runs.
We map where your leads come from
Web forms, missed calls, social DMs, portals — wherever enquiries land today.
We set instant replies & follow-ups
Every new lead gets an immediate, on-brand reply and a polite nudge if they go quiet.
Everything lands in one customer list
Tagged, scored and organised — so you can see who's hot without digging.
You step in when they're ready
The system does the chasing; you do the closing. Nothing falls through the cracks.
Everything you get, in plain English.
- Instant reply to every new enquiry (email + SMS)
- Automatic follow-up sequence until they reply or book
- All leads captured in one tidy customer list
- Lead tagging, scoring and pipeline stages
- Appointment booking into your calendar
- Works with HubSpot, Pipedrive, GoHighLevel, Rex & more
- Appointment reminders to cut no-shows
- Simple dashboard: leads in, replies sent, jobs booked
Straight-up pricing. No surprises.
Every job starts with a quick 15-minute call so we both know it's a fit. If it's not right for you, we'll tell you.
A complete lead-follow-up setup connected to your tools, built and tested in about two weeks. Ongoing tune-ups available from A$1,800/mo (Flow) — cancel any time.
- Instant reply + follow-up sequences
- Connected to your CRM & calendar
- Lead capture from every channel
- Appointment reminders included
- You own the setup — no lock-in
Not sure if it's worth it?
That's what the first call is for. We'll look at your situation, tell you honestly whether it'll pay off, and give you a fixed quote — no pressure, no jargon, no obligation.
See full pricingQuestions people ask us.
How fast should I respond to a new lead?
Fast — it's the single biggest lever you have. Studies consistently show responding within about 5 minutes makes you many times more likely to win the job than replying an hour later. Automation replies in seconds, every time, even at 9pm, so you're always the first one back.
What's the best way to automate lead follow-up for a small business?
Connect every place leads come in (web form, missed call, social DMs) to one system that sends an instant reply and keeps gently following up until the person responds or books. NexFlow sets this up end-to-end with your existing tools, so you're not learning new software.
Will it work with my CRM?
Almost certainly. We work with HubSpot, Pipedrive, GoHighLevel, Rex, Agentbox and most popular tools — and if you don't have a CRM yet, we'll set up a simple customer list for you. Either way, you keep ownership of your data.
Can it reduce no-shows for appointments?
Yes. We add automatic reminders by text and email before each appointment, which typically cuts no-shows noticeably — especially useful for clinics, salons and consultants.
One less thing to worry about. Every single day.
Have a quick, no-pressure chat with us. We'll show you exactly how it'd work for your business and what it'd cost — in plain English.