Never miss a call, a lead, or an invoice again.
Let the office run itself.
You started a business to do the work you love — not to answer the phone, chase leads and key in invoices at 10pm. NexFlow sets up AI that answers your calls 24/7, follows up every enquiry, and files your paperwork straight into Xero. Set up for you, owned by you, with no lock-in and no tech headaches.
In plain English.
NexFlow isn’t another app you have to learn. We set up AI that quietly handles the repetitive office jobs eating your day — then we hand it over and you own it.
Answer every call & message
An AI receptionist picks up 24/7, books the job straight into your calendar, and texts the customer back — before they ring the next tradie on the list.
See how 02Chase every lead & quote
Every enquiry gets followed up, scored, and logged in your CRM automatically — so nothing slips through the cracks on a flat-out week.
See how 03Do the paperwork
Invoices, receipts and data entry get read and filed straight into Xero or MYOB. No more sitting down to admin at 10pm.
See howBuilt for you in about two weeks, on tools you keep. No lock-in, no jargon, no monthly software you’ll never use.
The AI automation gap is widening. The cost of waiting is now measurable.
PwC, Capgemini, and McKinsey have stopped framing AI automation as an experiment — they now publish hard numbers on the value captured, and the value left on the table by businesses still hand-keying data.
- 74% of AI's economic value is captured by the top 20% of organisations. — PwC 2026 AI Performance Study
- 57% of US work hours could be automated with technology that exists today. — McKinsey Global Institute, 2025
- +48% surge in agentic-AI projects in 2025; 82% plan integration by 2027. — Capgemini Top Tech Trends 2026
- ~40% of enterprise workflows automated or augmented by AI by 2028. — Gartner via Capgemini 2026
You started a business to do the work you love. Not the busywork.
You're great at the job — you're just flat out. Here are the things quietly costing you time and money every week, and what we put in place so they stop.
“My phone rings while I'm on the tools — and by the time I climb down, they've called someone else.”
We answer every call 24/7 and book the job for you.
Never miss a call“Leads go cold because I forget to chase them up. Whoever calls back first wins — and it's never me.”
Every enquiry gets a reply in seconds and a follow-up until they book.
Stop losing leads“The invoices pile up. I do them on the weekend when I should be with the kids.”
Bills get read and dropped straight into Xero — coded and ready to pay.
Stop typing invoices“People ask the same questions on my website after hours and there's no one there to answer.”
A smart assistant answers instantly on your site, WhatsApp and Instagram.
Answer customers 24/7“There's always a pile of forms and paperwork on my desk I never get to.”
AI reads, sorts and files your documents for you — automatically.
Automate the paperwork“I waste hours every week copying the same info between programs that don't talk to each other.”
We connect your apps so the data moves itself — no more double-handling.
Connect your appsSix ways NexFlow takes work off your plate.
AI Receptionist
Answers your phone 24/7, sounds human, and books jobs straight into your calendar — even when you're up a ladder.
Learn more Leads never go coldCRM Automation
Every enquiry gets a reply in seconds and a follow-up until they book. Whoever replies first wins the job — let's make it you.
Learn more Stop typing billsInvoice Processing
Reads supplier invoices and drops them straight into Xero or MYOB — coded for GST, ready to pay. No more weekend data entry.
Learn more Answers visitors instantlyAI Chatbot
One smart assistant across your website, WhatsApp and Instagram — answers questions, qualifies leads and books appointments while you work.
Learn more Paperwork, handledSmart Documents
Reads, sorts and files your forms, quotes and contracts automatically — so the pile on your desk stops growing.
Learn more Your apps, connectedWorkflow Automation
Connects the tools you already use so they talk to each other — and stops you typing the same thing into three systems.
Learn moreFrom “we should automate this” to running in production in about two weeks.
- Map (paid 15-min consult, US$50) — we screenshare, mark every manual step in red, and hand you a one-page bleed map you could take to any competitor.
- Design (~3 days) — a plain-English diagram of every automation we'll build. You sign off before a single integration is wired.
- Build (~7 days) — sandbox build, mirrored data, a one-week shadow run beside your team. Nothing touches production until it matches what your team already does.
- Run — health monitoring, monthly tune-ups, shared Slack. You own the code from day one.
Simple pricing. Pick what you need.
Two core services are priced plainly, and everything else is scoped to fit. Tick services on the pricing page for an instant estimate — monthly fees add up, setup is discounted using the highest setup plus half of each extra fixed setup.
AI Chatbot · A$75/mo
A$300 setup. Answers website and social questions, captures leads, and hands over cleanly.
AI Receptionist · A$130/mo
A$450 setup. Answers, qualifies and books appointments into your calendar and CRM.
Three workflows we have shipped multiple times.
+22% close-rate in one quarter
Inbound property enquiries were hand-keyed into GoHighLevel. A 6-step n8n workflow now handles enrichment, AI scoring, routing, booking, SMS, and follow-up. 8.4 hrs/wk reclaimed, 11.2s avg run.
9.1 slots/week clawed back
A Cliniko-triggered automation drafts a warm SMS, sends it, waits for reply, and books the next person from the waitlist. 28% rebook rate with privacy controls aligned.
+19% LTV
Each Shopify order triggers AI segmentation, fires the right Klaviyo flow, and pings #sales for VIPs. 11k+ orders/wk handled, ~2s to segment.
Frequently asked
How much does AI automation cost for a small business in 2026?
AI Chatbot starts at A$75/month + A$300 setup. AI Receptionist starts at A$130/month + A$450 setup. Other automation builds are scoped to fit after a paid scoping call: US$50 for 15 minutes or US$130 for 60 minutes, credited if you proceed within 30 days.
How is NexFlow different from PwC or Capgemini AI consulting?
NexFlow applies the same governance rigor — audit-grade logging, decision audit trails, SOC2-aligned infrastructure — at 10× faster delivery and a fraction of the cost. PwC and Capgemini advise on strategy; we implement, and you keep the code.
Why choose n8n over Zapier or Make?
n8n is self-hostable, 5–10× cheaper at scale, and supports complex branching logic Zapier cannot. Above ~1,000 operations/month the cost curve is decisive: 100k operations cost roughly A$50 self-hosted versus US$799+ on Zapier. See our n8n vs Zapier (AUD) guide.
What is agentic AI and how does it differ from chatbots?
Agentic AI describes multi-step AI systems that decide and act autonomously — triaging tickets, qualifying leads, reconciling invoices. Unlike a chatbot that responds, an AI agent executes. See our agentic AI for business guide.
How long does an n8n automation build take?
A typical automation build ships in phases: Map (15-min audit), Design, Build in sandbox, then Run live with monitoring.
Pick a time. Tell us the pain. We will be there.
Every consultation is paid time — yours and ours. If you proceed to a build within 30 days, the fee is credited in full. Prefer email? support@nex-flow.io.